Print. Sign. Scan. Attach. Send. Repeat. Print. Sign. Scan. Attach. Send. Repeat.
For most businesses this is an antiquated and unnecessary routine. The world has rapidly spun fax machines and scanners into obsoletion. With the evolution of laws and technology, you no longer are left slowing down your contracts and negotiations with these fussy, less secure ways of getting them signed.
Every company is looking for ways to get things done faster and more efficiently. Getting things approved is one more hurdle PandaDoc helps you overcome.
Electronic signatures, sometimes called digital signatures, are a natural, professional, cost-effective reality in all contracting, sales and agreed-upon documents. We’ve evolved from centuries of melted wax and stamps or even blood to the pen to now the screen. Maybe one day soon it’ll be retinal scans? Until that happens, if you don’t have electronic signatures integrated into your sales process, you and your business are probably missing out.
Since 1999, countries have started adopting electronic signatures as equal to written ones in order to expedite global commerce online. So far, 19 nations have completely accepted secure electronic signatures as holding the same weight as a written one, while eight have accepted the two types of signatures as essentially equal under the law. At least 27 countries have for a long time trusted in the security and business effectiveness of using e-signatures. If this is all true, why shouldn’t your company do the same?
In the interconnected world of tablets and iPads, you’re entire sales and negotiation process can be mobile. In the same way, your clients are often reading your sale proposal while they are at lunch, in the metro, maybe even in the bathroom. If they like what you’re offering them, you don’t want to give them time to rethink by printing, rereading in the printed format, then signing, then scanning and emailing back or waiting for you to pick it up… well, there’s a lot of room to reconsider. But if they can just use their mouse, stylus or finger to give you their John Hancock, you’ve sealed the deal. And you did it more quickly and efficiently.
If the signee has questions, PandaDoc also allows him or her to broach them within the online document, highlighting and commenting on each specific part in question.
PandaDoc makes your company more efficient, too. More often than not, especially as the worldwide recession re-escalates, multiple people need to sign off on anything that costs more than $25. Add to this that many are working increasingly from home or at offices across towns, countries and the world. Instead of having to print and fax or express snailmail copies from place to place, you can use e-signatures to get your everything signed much quicker, saving on expenses and time.
Your clients will heart electronic signatures, too. It’s easier, saves on costs like printing, paper and travel, and is more secure than most options. No matter how trustworthy you are, not having to leave their scanned signatures in your email or around your office gives your clients more confidence — in you, your company and the service or product it’s presenting. PandaDoc’s secure e-signatures mean documents stay in an encrypted environment, which also means your private pricing isn’t just lying around your client’s office or your business plan around your potential investor’s — just in case a competitor pops in with wandering eyes.
Since e-signing is so convenient, it gives you that edge over a competitor who doesn’t have the option. Plus, it simply makes both of your lives easier, when it comes down to tax time and auditing, to have everything in one place, securely online.
Plus, extra bonus, without the need to print contracts, proposals, business plans and the like, you are saving money and helping to save the earth and the pandas that live here!
About Jennifer Riggins
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