If you work with documents (and chances are you do), you know just how important the data and information stored in your documents really is.
Let’s face it: businesses depend on the flow of documents to exchange ideas, keep others informed, and report data across departments and organizations. Great care goes into the creation of a given document and its delivery. At the core, though, a document is really only as valuable as the information it contains. The document itself, and the tools you use to create it, are essentially just entries in the cost column of your profits & losses statement each month. In an era of “lean” businesses, why not cut down the costs involved in the creation and delivery of documents?
Think of all that costly paper, printer jams, ink cartridges, toner cartridges, and tech support, and it is really safe to say that there must be a better way.
Full disclosure: Before I get too far into this article, I need to tell you the whole truth. I hate printers. I have a lousy history with them -- and scanners, copiers and fax machines, for that matter -- and I have long wished for a better way to exchange and store documents. Over the years, I have had many utterly wonky, non-working printers, leading me to rather embarrassing fits of fist pounding and at least three dramatic printer “sacrifices.” As a matter of fact, right now as I type this, I have a 2013-model printer glaring at me nearby, that simply will not work. I’m using current drivers, a good cable, and a late-model computer; but, nope, it's just a space-gobbling paperweight. (Come on, I can't be the only one who has had fantasies of reenacting this foul-mouthed scene from "Office Space," right?)
Personally, I've prayed for a better option. Then, came PandaDoc.
If – like me - you've ever hoped for a little more from your documents (and a lot less stress,) you’ll welcome PandaDoc to your office or at home. PandaDoc lets you create, send, track, and sign documents using the computing cloud together with a fully interactive user interface. Since it is based entirely in the cloud, PandaDoc also helps you dodge all the pitfalls mentioned above, meaning no more costly cartridges or stifling printer jams. Frankly, with PandaDoc, all the headache of drafting documents should become a thing of the past.
PandaDoc offers a flexible, analytical, collaborative, and simple feature set that lets you get the most out of your documents.
Here are five ways PandaDoc streamlines the way you do documents:
Using paper, you sometimes get feedback, but it’s rarely the kind you want. In school, you sometimes get your documents back from the instructor with red ink all over them. This is generally unpleasant, and something that we’d all like to see left out of the world of business. Anytime you create a spreadsheet, a memo, or any other type of document, you inevitably wonder “Did they even read it?”
With PandaDoc’s in-document analytics, you gain an insight into what your recipient views within a document. When the recipient opens the document, you receive an email from PandaDoc. Using PandaDoc’s web-based analysis and reporting tools, you can log in and see what the recipient has seen in your document, what parts they looked at and how much time they spent looking at each part. This lets you – for the first time – know exactly how effective your documents are.
PandaDoc can handle all of the most in-demand file types, from word processor files to spreadsheets, to presentations and more. Whether you (and your recipients) work on Windows or Mac, Android or iOS, PandaDoc has you covered, providing cross-platform operation and sharing, via the cloud.
PandaDoc works with third-party apps and services, giving you full control of how you use it. What’s more, PandaDoc is responsive and automatically resizes your documents to fit your laptop display, LCD screen, smartphone, or tablet. PandaDoc presents your documents wherever you – or the recipient – happen to need them.
The other great advantage to the interactive tools inside PandaDoc is that your documents become more collaborative than ever. Not only can electronic signatures be captured inside your documents, using PandaDoc, but you can also receive feedback. Recipients can leave comments directly inside your documents. You can even integrate photos, videos, and links. No more bland and boring documents; with PandaDoc, your documents – moreover, your data and info – come alive.
Ease of Use
PandaDoc is extremely easy to use, as well. You’ll be up and running in no time, sending your first document with PandaDoc. You can also quickly convert your old docs into PandaDocs, so there's no rewriting, reformatting or excessive copy-pasting to turn that boring, old doc into an interactive web experience in no time.
If you've ever used a service like Dropbox or Right Signature, you will have no trouble using PandaDoc. Likewise, if you have experience with creating documents using desktop applications like Office and iWork, you will find there to be no learning curve involved in getting started with PandaDoc. It’s really just that simple and intuitive.
One recent study shows that paper jams alone account for plenty of wasted time in the workplace -- the average office drone spends two work weeks a year unjamming paper! Putting your documents into the cloud with PandaDoc is a great way to recoup all that lost productivity. Since PandaDoc sends your documents instantly, there is no wait time. Nor are you waiting for big files to upload or frustrated your doc is too big for your email; with PandaDoc, your recipients just receive a simple, secure link to your doc, or, when you or the recipient likes, you can attach a PDF (or Dropbox it, etc, for that matter.)
Most importantly to me, there is no time lost on paper jams or other technical difficulties. If this is a contract or an important document you really want signed, you don't want them worried about stressing over downloading, uploading, unjamming, printing, scanning, and such when you want them just saying Yes.
As we have previously reported, going paperless not only helps you cut costs, it also benefits the environment. Since going paperless means you will save trees, you also save on fuel costs involved in shipping reams of paper, while reducing the amount of resources expended on mailing parcels around the globe. The pandas will thank you! (Though you might not understand them because pandas are quite lazy and slow to write thank you notes. Plus, most of them only speak Mandarin, anyway.)
Ready to do documents right?
The above five reasons to try PandaDoc are also reasons to abandon paper documents for good. Business methodologies that are woefully inefficient must, eventually, go the way of the Dodo. Sometimes, the reason inefficient technologies linger for longer than they should is because there is nothing to replace them. Thanks to the advantages offered by PandaDoc, this is no longer the case when it comes to documents. Kick your printer and paper and ink budget - along with those frustrations - to the curb.
If you’re anything like me, you’ve probably been looking for a reason to do just that; now you have your justification, thanks to PandaDoc.
Are you wasting time, money, and effort on paper documents?